How to add a printer to a Mac


Whether you’ve just bought your first Mac or found a good deal on a printer, you’re going to want to connect the two. Printing PDFs, images, or documents from Mac is easy, but as long as you don’t add a printer, you’re in deep trouble.

Be sure to follow your printer’s instructions for any necessary setup before adding it to your Mac, such as connecting it to your local network or setting up Bluetooth. When you’re ready, here’s how to add a printer to a Mac.

How to add a printer on a Mac

Step 1: Like most settings on MacOS, you will find those for adding a printer in System Preferences. Click on the Apple icon and choose System Preferences or click on the System preferences icon in your Dock.

On the main screen, open Printers and scanners. You will see all connected printers listed on the left. So if you plug a USB printer into your Mac, you should already see it listed and ready to use. If you don’t see the printer you need, click the plus sign button at the bottom of the list to add it.

2nd step: If you have a printer connected to your home network or via Bluetooth, you can add it to your list by choosing the Default tab at the top of the Add Printer window.

Select the printer from the list or use the search box at the top to locate it. Enter a name and optionally a location for the printer. Select the Use drop-down list box to choose software for your printer, or choose Select Software to find it in the list. Finally, click on Add.

Step 3: Enter the following information for the printer:

  • Address: Enter the printer’s IP address or hostname.
  • Protocol: Choose the protocol supported by your printer, for example AirPrint, Internet Printing Protocol, or another option.
  • Waiting line: If you have a queue name for your printer, enter it here. If not, consult your network administrator or leave this field blank.×220.jpg As for the printer types above, enter a * Name *, optionally a Site, and choose the software in the Use the drop-down list. Click on * Add *.

Step 4: If you plan to use a printer connected to a Windows computer, make sure the printer is set up for sharing. Obtain the name of the workgroup as well as the username and password if necessary. Then choose the the Windows tab at the top of the Add a printer the window.

To select work group on the left, and then click the corresponding name on the right for the print server. If prompted, enter the username and password. Enter a name, possibly a Site, then choose the correct software in the Use the drop-down list. Click on Add.

Step 5: Once you have successfully added your printer to the list, it should be ready to use. You can, however, adjust more parameters if you wish.

To set the default printer and paper size, use the drop-down lists at the bottom of the Printers and scanners the window.

Step 6: For additional settings, double-click the printer in the list, then click Settings. You can view options for checking supplies levels, using generic printer features, and accessing the printer web page. The settings may vary depending on your specific printer.

If you also own one of Apple’s mobile devices, learn to print from your iPhone or iPad as well!

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